🎥 Using calendar feed URLs to add Light Blue events to other calendar apps

Light Blue’s in-built calendar is great for viewing all your Light Blue events, however you may want to also have these events showing in your own personal online calendar so you can see everything you’re up to in the one place.

To do this Light Blue helps you to create calendar feed URLs which you then subscribe to in your other calendar app. The calendar feed is very quickly updated with any additions or changes that you make in the Light Blue desktop or iOS app and as soon as your other calendar app refreshes, the changes will automatically appear there.

You can also have as many calendar feed URLs as you need! Handy if you want to split the Light Blue events out in particular ways to make them easier to view in your other calendar app or, for example, if you want members of your team to only view the Light Blue events applicable to them.

An important point to note is that the synchronisation is one way, i.e. Light Blue remains the source for your information and any changes you make in your other calendar app won’t be pulled back into Light Blue. 

To learn more about how to create calendar feed URLs and add them to some popular calendar apps watch the video below; though if you prefer to learn by words and pictures, have a read of the help article instead!

Please note the video refers to the “External Programs” section in Preferences; the newer name for this section is “Integrations”.

Creating and copying a Calendar Feed

1. In Light Blue Preferences, click on “Integrations”.
2. In the Calendar Feeds tab, click on the “Copy Feed URL” button. N.B. If you’re using Apple Calendar please click the button alongside it, “Subscribe in iCal” instead.

3. From the Detail Level dropdown menu choose the amount of information you want to include in the calendar feed URL.

4. Check which Events, Resources and Shoot Types you want to include and whether you’d like an alarm to be added and click “Done”.

5. Light Blue will then generate the unique calendar feed URL and copy it to your computer’s clipboard ready for you to paste into/subscribe to in your other calendar app.

Adding to an Apple Calendar

1. Light Blue has handily shortened the subscription process for Apple Calendars; rather than having to paste the calendar feed URL into your Apple Calendar, by using the “Subscribe in iCal” button in the steps above as soon as you click “Done” Apple Calendar will ask you to confirm your subscription to this calendar.

• Confirm the details ensuring you uncheck the Remove Alerts if you included alarms in the calendar feed and that you’ve reviewed the Auto-refresh timeframe; we recommend every 15 minutes.
• Click “OK” and the chosen settings for your Light Blue events will now automatically appear in your Apple Calendar and be updated any time you make a change in the Light Blue desktop or iOS app. NB. Remember that the synchronisation is one way, i.e. Light Blue remains the source for your information and any changes you make in your Google Calendar won’t be pulled back into Light Blue. 

Adding to an Outlook Calendar

1. Open your Outlook Calendar via Outlook.com and in the Navigation Pane chose “Add Calendar” followed by the “Subscribe from web” option.
2. Paste in the Light Blue calendar feed URL and click “Import”.
3. The chosen settings for your Light Blue events will now automatically appear in your Outlook Calendar and be updated any time you make a change in the Light Blue desktop or iOS app. NB. It’s important to note that Outlook can take up to 24 hours to update calendar feeds and remember that the synchronisation is one way, i.e. Light Blue remains the source for your information and any changes you make in your Google Calendar won’t be pulled back into Light Blue. 

👉 This Microsoft help article explains how to import or subscribe to a calendar.

Adding to a Google Calendar

Whilst you can subscribe to calendar feeds in Google Calendar, Google is actually slightly patchy in updating them so is not actually our recommended way to add Light Blue events to a Google Calendar! 👉 This help article explains our recommended route! However, if you do decide to go down the calendar feed URL route here’s the process.

1. Open your Google Calendar and click on the “+” button to the right of “Other calendars” and choose the option “From URL”.
2. Paste in the Light Blue calendar feed URL and click “Add calendar”.
3. The chosen settings for your Light Blue events will now automatically appear in your Google Calendar and be updated any time you make a change in the Light Blue desktop or iOS app. Well maybe depending on if Google is being patchy or not! NB. It’s important to note that Google advises it can take up to 12 hours to update calendar feeds and remember that the synchronisation is one way, i.e. Light Blue remains the source for your information and any changes you make in your Google Calendar won’t be pulled back into Light Blue. 

👉 Part of this Google help article explains how to use a link to add a public calendar.