Knowledgebase

Linking Light Blue to online galleries

Linking Light Blue to an online gallery makes to keep all your financial information together because orders will be sent to Light Blue, imported as sales, and linked to the relevant client and shoot. As well as being able to see exactly what each client has ordered from all of their shoots, you’ll be able to include these orders when you’re using Light Blue’s powerful reporting features: this makes it easier to identify your most important clients, or spot opportunities for further sales.

You can link any of these online galleries to Light Blue:

  • theimagefile.
  • Pic-Time.
  • ShootProof.

You can also use Light Blue’s Zapier integration to link any online sales platform that has a Zapier integration to Light Blue, by using our “Send Sale to the Light Blue API” action.

How to link online galleries

theimagefile

To link your theimagefile account to your Light Blue account, you need to enter your Light Blue API key into your theimagefile account.

You can find your Light Blue API key in the “Integrations” section of the Preferences window in our desktop app.

Pic-Time

To link your Pic-Time account to Light Blue:

  1. Open the Preferences window in the Light Blue desktop app.
  2. Go to the “Integrations” section.
  3. Click on the “API & Zapier” tab. If you haven’t already created a Light Blue API key, click the “Generate API Key” button to do so.
  4. Click on the “Online Galleries” tab, then click the “Link Pic-Time Account” button.
  5. You’ll be asked to log into your Light Blue account on our website, then shown a link to authorise giving Light Blue access to your Pic-Time account. Click the link.
  6. You’ll be asked to log into your Pic-Time account, then shown a page that asks if you want to grant Light Blue access to your Pic-Time account. Click the “Approve” button.
  7. You’ll be redirected to your Light Blue account and it will show that you’ve successfully linked your Pic-Time account.

ShootProof

To link your ShootProof account to Light Blue:

  1. Open the Preferences window in the Light Blue desktop app.
  2. Go to the “Integrations” section.
  3. Click on the “API & Zapier” tab. If you haven’t already created a Light Blue API key, click the “Generate API Key” button to do so.
  4. Click on the “Online Galleries” tab, then click the “Link ShootProof Account” button.
  5. You’ll be asked to log into your Light Blue account on our website, then shown a link to authorise giving Light Blue access to your ShootProof account. Click the link.
  6. You’ll be asked to log into your ShootProof account, then shown a page that asks if you want to grant Light Blue access to your ShootProof account. Click the “Approve” button.
  7. You’ll be redirected to your Light Blue account and it will show that you’ve successfully linked your ShootProof account.

Importing orders from online galleries

Once you’ve linked an online gallery to your Light Blue account, new orders will be sent to the Inbox in Light Blue. To import an order into Light Blue:

  1. Select the order in the Inbox.
  2. Click the “Import Order” button.

All of the details provided by the online gallery will be imported into a new sale:

  • Light Blue will attempt to match the client’s details with the contacts in your database. If it finds a match, it will link the sale to that contact. There’s an option in the import window to automatically create a new contact record if Light Blue doesn’t find a match.
  • If Light Blue has been able to link the sale to a contact, it check if that contact has any confirmed shoots and offer to link the sale to that client’s most recent shoot.
  • Orders sent from theimagefile don’t include item-level prices, so the total for the order is imported as an additional item.
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